DIRECTIVE # 02-12 Expungements – Deleting Records in the Criminal Case Management Database and the Judgment of Conviction Database
DATE: April 16, 2012
Directive # 16-08 (issued November 17, 2008) dealt with the expungement of records from the Criminal Case Management Database. This directive supersedes that earlier Directive and deals with the expungement of records from the Judgment of Conviction Database as well as from the Criminal Case Management Database.
Chapter 52 of the New Jersey Criminal Code outlines the procedures for the expungement of records. N.J.S.A. 2C:52-1 specifically addresses the removal and isolation of all records on file within any court, detention or correctional facility, law enforcement or criminal justice agency concerning a person's detection, apprehension, arrest, detention, trial or disposition of an offense within the criminal justice system.
Indigency investigations, presentence investigation reports, and Pretrial Intervention Program reports produced by vicinage Criminal Division staff are stored on the Criminal Case Management database, commonly known as the CCM database. This is a centralized statewide database that can be viewed by approved users, the majority of which are probation officers and team leaders in the Criminal Division.
All Judgment of Conviction forms produced by vicinage judicial secretaries are stored in the Judgment of Conviction database, commonly known as the “JOC Database.” This is a centralized statewide database that can be viewed by approved users, the majority of which are Criminal Division staff, but who now also include some outside agencies.
When the court grants a defendant's petition for expungement, the case file and all copies of case-related documents are secured and can no longer be accessed by the public or by court staff unless specifically authorized by a judge. The Criminal Division similarly needs to ensure that all information contained in the statewide CCM Database and in the JOC Database related to the case covered by the expungement order is deleted.
Administrative Office of the Courts
www.njcourts.com • Phone: 609-984-0275 • Fax: 609-984-6968
GLENN A. GRANT, J.A.D.
Acting Administrative Director of the Courts
DIRECTIVE # 02-12
(SUPERSEDES DIRECTIVE #16-08)
Richard J. Hughes Justice Complex • PO Box 037 • Trenton, New Jersey 08625-0037
Accordingly, attached are the protocol (covering both databases) and two accompanying forms (one for each database) to ensure that information pertaining to expunged cases is deleted from the Criminal Case Management Database and the Judgment of Conviction Database in accordance with court-ordered expungements. This protocol and forms are being promulgated on the recommendation of the Conferences of Criminal Presiding Judges and Criminal Division Managers.
G.A.G.
Attachments
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cc:
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Chief Justice Stuart Rabner
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Criminal Division Managers & Assistant Managers
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Criminal Presiding Judges
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John P. McCarthy, III, ATCSU, Chief
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Steven D. Bonville, Chief of Staff
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Susan Callaghan, Criminal Practice, Chief
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AOC Directors and Assistant Directors
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Vance Hagins, Criminal Practice, Asst. Chief
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Trial Court Administrators
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Susan Tse, ITO, Administrative Supervisor
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Gurpreet M. Singh, Special Assistant
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